Odoo Digitec Galaxus Integration

The Merchant Flow in Galaxus describes the complete order cycle between the Digitec Galaxus marketplace and the merchant:

After a customer places an order, Galaxus creates an order (ORDP) and sends it to the merchant. The merchant responds with an ORDR message to confirm product availability or notify Galaxus about delays or cancellations. Upon shipment, the merchant sends a dispatch notification (DELR).

The Odoo Galaxus Integration Merchant Flow module implements this message exchange between Galaxus and Odoo at key stages of the order lifecycle, from placement to delivery.

Odoo and Galaxus exchange product information via CSV data feeds. The solution provides ready-to-use feed templates that comply with Digitec Galaxus technical requirements.

Find instructions on how to configure and connect the product data feed for the Galaxus marketplace on our website: https://garazd.biz/shop/galaxus-product-data-feeds-144.

To view feeds associated with your stores, navigate to Merchant Center — Feeds:

To create a new Galaxus store, go to Merchant Center — Configuration and click Add a Store:

In the pop-up window, select the Galaxus as the marketplace. The wizard automatically fills in the appropriate name and image, and adds required fields:

In the Connection section, enter the username and password for your SFTP server.

In the Feeds section, select the following:

• Recipient: Galaxus
• Feed: The configured product feed for the Galaxus store
• Pricelist: The pricelist for the store's products

Click Add to complete the store creation.

After adding the store, configure its parameters to start synchronization and data transfer.

Specific Settings

The Settings tab contains Galaxus-specific options:

• Action on Product Shortage — Defines the action when a product is out of stock:
• Send Partially Available QTY
• Cancel Order
• Always in Stock
• Shipment ID — For letter post, specify per Briefpost (otherwise, use the Tracking Reference field in the Stock Picking for each order)
• Shipment Carrier — Use this field if your company uses one specific carrier (otherwise, use the Carrier field in the Stock Picking for each order)

Order Settings

The Sale Orders and Order Defaults sections contain synchronization parameters for importing and managing orders:

Activate the option in the Sale Orders section to confirm orders automatically.

In the Order Defaults section, configure options that help to label orders and enable easy filtering:

• Select the responsible manager in the Salesperson field
• Specify the Sales Team and Source
• Add Order Tags

Customer Data Settings

A buyer placing an order on Galaxus can specify different shipping addresses or recipients. To record both customer contact details and delivery data in Odoo, enable Create Delivery Address in the Partners section:

Enable this option for accurate customer data processing.

The Partner Tags option helps identify customers created via this integration. Specify tags to add to customer records from Galaxus automatically.

Delivery Settings

In the Delivery section, specify a Shipping Method to add it as a separate line in the sales order. To activate this, select one of the methods and enable the Add Shipping option:

Payments Settings

Select the Account Journal to record payments made on the Galaxus side automatically. After that, the module logs order payments in the selected journal:

The Garazd Creation integration for Galaxus operates in two modes:

• Test Environment
• Production Environment

Test Environment

The Test Environment allows for verification in a safe mode. It only receives data from a real store for testing and initial configuration. It does not update or send data back:

The solution allows for testing order processing in two ways:

• By uploading an XML file with orders
• Via the SFTP server

To test order processing via an XML file, perform the following steps:

• 01
  Enable Developer Mode
• 02
  Open the store and go to the Testing tab
• 03
  Upload an XML file by clicking the button in the Order Placement field

Find examples of XML files for testing order placement here: https://confdg.atlassian.net/wiki/spaces/PHCL/pages/168689833860/Example+files+Order+Placement+ORDP.

Next, click Parse File to process the uploaded file:

After successful file processing, the module adds a new order:

After confirming the order, the module adds a delivery:

To receive orders from the Galaxus SFTP server and verify the integration, configure access in the Credentials tab:

The solution uses the username and password specified when creating the store. It populates other data automatically.

The test and production paths for receiving and uploading change automatically according to the environment mode.

Production Environment

The Production Environment operates the integration in full. After testing and confirming correct operation, switch the store to production mode:

From this point, changes in the assortment, prices, current stock levels, and order statuses automatically synchronize from Odoo and transfer to Galaxus.

Technical

The Galaxus Options section in the Technical tab allows file management:

• Delete Remote Files — determines whether to delete files from the Galaxus FTP storage after importing and processing orders
• Save Incoming Files — determines whether to save XML files received from Galaxus or uploaded manually
• Save Outgoing Files — determines whether to save files generated in Odoo and sent to Galaxus

To set the file deletion frequency, go to Merchant Center Settings and specify the cleanup Period:

Synchronization

Once all settings are complete, click the Sync button to perform the initial order synchronization:

Subsequent synchronizations run automatically via a scheduled action. Adapt the execution period to current needs:

Management

To view the list of store orders, click the Orders button at the top of the page:

The module adds a Merchant field to orders imported from the marketplace. This field displays the store name and the order number from the Galaxus side:

Also, configure this data in the order list. Enable the corresponding columns to view the information: